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Mental First Aid

nsad_logo2010Tomorrow is National Stress Awareness Day, so let’s take a look at a valuable idea from The Stress Pocketbook.

The Stress Cycle

Early in the Stress Pocketbook, author Mary Richards introduces a cycle of our natural response to stress, in the form of a threat or a challenge.

Response to threat

The problem is that, in a stressful work environment, we don’t get the time for our body to return to its normal state, before the next threat or challenge arrives.  So, instead, we get this result.

Stress cycle

Break the Cycle

One of the tools that Mary offers to break the cycle is what she calls ‘Mental First Aid’.  This involves turning your mind to something else, for example:

  • Daydreaming for a few moments
  • Self-talk to direct your mind to a productive approach
  • Thinking about how the situation is not so bad after all
  • Checking your attitude is positive

Physical First Aid too

You can get a far greater positive effect when you combine your mental first aid with physical first aid:

  • Control your breathing by taking slow, deep breaths
  • Release tension in your muscles
  • Sit up or stand up straight
  • Smile

More on Managing your Stress Levels

The Stress Pocketbook

The Stress Pocketbook is filled with tips and tricks and an essential guide. You might also like:

The Energy & Wellbeing Pocketbook

The Positive Mental Attitude Pocketbook

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Crazy Times again

FW TaylorFrederick Winslow Taylor was the first management thinker to try to analyse an organisation, test his ideas with experiments, and document the results.

Today we recognise him as the father of ‘Scientific Management’, a term coined by lawyer Louis Brandeis and used by Taylor in the title of his book, ‘The Principles of Scientific Management’.

Taylor became famous for one experiment – and at the same time, invented the ‘piece rate’ – payment per item made or task completed.

Midvale Steel Works

Taylor was working at the Midvale Steel Works in Philadelphia when he realised that factory processes could be optimised from the fairly random state he found them in. If he could find the ‘best’ way to fulfil a task, he could maximise efficiency.

The first problem he directed his attention to was the cutting of steel. At the Midvale Steel Works, Taylor tried out a whole range of experiments to find the best way to cut steel, and to shovel coal. Later, at the Bethlehem Iron Works, he took up the challenge to increase the amount of 32 inch iron bars a man could shift in a day.  He measured the rate of work before starting his experiments at 13 tons per day.  As well as suggesting alternative methods, Taylor offered ‘piece rates’ to the men.

Midvale Steel Works

The Victory of Incentives

One worker, called Henry Noll, was particularly motivated by incremental payment, because he was also building a house. Noll shifted an astonishing 47 tons of iron a day.  As a result, he got to take home 60% more in his wages: $1.85 compared to $1.15 which his fellow workers got.

The Story Shifted

Of course, Scientific Management was not the last word, and researchers like Elton Mayo – who set out to provide further evidence for Taylor’s theories – were to counter it powerfully with a radical alternative: ‘Democratic Management’.

‘The change which you and your associates are working to effect will not be mechanical but humane.’

Elton Mayo

And now we are in Crazy Times… again

One modern management thinker has done more to rail against Scientific Management than any other.  And he does so with a charisma and a showmanship that eclipses any of his peers.  Love him or hate him (and many do each), it is hard to ignore the influence of Tom Peters.

Tom PetersTom Peters has come to speak and write in demotic, didactic, explosive language that makes it hard for some to take him seriously.  Academic and dry, he is not.  So many criticise what appears to be his flippancy and glibness.  However, he has been way ahead on just about every management and organisational trend in my lifetime. [21 years? Ed]

Tom Peters is capable of solid research and a more dusty style, and has written much in that format, but his more recent works have adopted a distinct style of challenging his readers and audience to think.  He will stretch your concepts beyond breaking point and hope that, when you mend them, they have given up a measure of slack.

One of his most astonishing seminars and books was Crazy Times call for Crazy Organisations – in the mid 1990s.

Well, things are going crazy again folks.  Time to dust off some Tom Peters, and challenge today’s orthodoxy, if you want to stay ahead for tomorrow.  Here’s some classic Peters…

[youtube=http://www.youtube.com/watch?v=0UyvJgOCS1w]

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Who is getting in your way?

Do you ever find yourself held back by doubt about your capabilities?  Have you ever known the right thing to do, with absolute certainty, but lacked the courage to suppress the voice of caution in your head?  Did you ever want to get on with things but find yourself over-analysing every detail – almost against your will?

Me too.

Split Personality

It is almost as if there are two people inside your head, competing for control: an inner you, who knows the truth, and some sort of gate-keeper, trying to protect you from disappointment; even harm.

Timothy Gallwey has names for these two characters: Self 1 and Self 2.

Self 1 and Self 2

Self 1 is the critical argumentative voice in your head, which is giving instructions, offering warnings, and expressing doubts to Self 2, the inner you.  Self 1 is the interference that stops you from achieving your true potential.  There are other sources of interference, but Gallwey sums his whole attitude to coaching up in a simple equation:

Performance = potential – interference

The Father of Modern Coaching

Timothy GallweyI regard Gallwey as the originator of our modern ideas of coaching: be it management, executive, performance, life or any other form.  It was he who took coaching out of the sports context and gave a really solid base to some of the ideas that now dominate coaching.

Overcoming Self 1

Self 1 is a know-it-all who does not trust Self 2 and therefore tries to control it. Self 2 represents all that we are and all that we can be – our present and future capabilities, our unlimited potential.  Our best performance comes when we can quiet Self 1 and let Self 2 take control. Self 1 distorts our perception and interferes with our results.

Based on his observations that “should” and “shouldn’t” instructions get in the way of learning, and that learning takes place within the learner, Gallwey developed three principles for coaching.

  1. Non-judgemental awareness is curative
    The clearer your perception is, the better you can adapt yourself to the situation.  The role of a coach is to raise our awareness, and to help us to perceive without judging.
  2. Trust Self 2
    Your intuition is powerful, and your potential is immense.  The coach’s role is to help us to listen to Self 2 and hear its wisdom.
  3. Leave learning choices to the learner
    The fundamental difference between coaching and other forms of learning support like mentoring, training or teaching, is that the coach will help you to find your own solutions, rather than give solutions to you.

How can you get Self 1 out of your way?

All that Self 1 is, is a voice in your head.  It may sound simplistic, but you need to pay more more attention to Self 2.  Teach Self 2 to be more assertive and listen to it more carefully.  Find counter arguments to Self 1’s assertions and demand a higher standard of proof, when all Self 1 does is criticise.

Management Pocketbooks you might like

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A Bigger Bite

What is management without vision and inspiration?

The sad news about Steve Jobs’ untimely death has spurred more blogs than anyone has the time to read, so a shorter than usual pocketblog and a simple observation.

A bigger bite out of Apple

Making the complex seem easy and the sophisticated, a doddle to use: this is more than talent, or skill: it’s art.

Last week, for the first time in my life, I heard a major news story first, not on the radio, not on the TV, not in the press, nor even from a colleague, friend, or acquaintance.  I heard it on Twitter.

… on an iPad.

The world is a better place for everyone who is bringing us new technology and more effective communication.  Yes there are compromises and a price to pay, but who would trade it?  Very few.

Steve Jobs brought us the Mac, Pixar, the iPod, iTunes and more.  But here’s the big one for me: without him, we may still think of a mouse only as a small mammal.  Without Steve Jobs, what would the move to touch screen mean?

This image is the landing page of the Apple website, as I write this blog.  (c) Apple 2011

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On Competition – The Far End of the Value Chain

Back in August, we met Michael Porter – a professor at Harvard Business School, and an authority on competitive strategy.  In a blog called ‘On Competition – Five Forces’ I described his best known ‘Five Forces Model’ and also his model of three sources of competitive advantage:

Porter's Three Generic Business Strategies

The Whole Picture?

At a recent seminar, I challenged participants to identify any additional business strategy that can deliver competitive advantage.  After all, in my August blog, I did assert that this model is showing its age.

Could a business outcompete rivals with a higher cost product, that does pretty much the same as its competing products, and has no niche focus?  The answer takes us into a fascinating debating point, by way of another powerful model with which Porter is closely associated.

Competitive Advantage

Porter’s 1985 book ‘Competitive Advantage’ gives you a pretty thorough précis of his earlier ‘Competitive Strategy’ in Chapter 1 – focusing on the three strategies – and then takes off.  Competitive advantage, Porter says, comes from understanding the ‘value chain’.  This is the full set of activities that company undertakes, to create value.  It is illustrated below.

Porter's Value Chain

Competitive advantage is about understanding the Five Forces model and the sources of cost advantage and product differentiation in terms of these nine activities.

The Far End of the Value Chain

The five primary activities form a chain of value-adding processes, supported by the four secondary processes that provide the necessary resources to make the value chain work.  Each can be a source of competitive advantage, most obviously through cost differentiation.

I want to focus on Marketing & Sales, and Service.  My argument is that a company can differentiate its product – to give it competitive advantage, through these two, without focusing on a niche, delivering a substantively different product, and with no cost leadership.

Marketing, Sales and Service are about Myth-making

Hello Kitty is a trademark of SanrioIf you can create a compelling narrative about your product, people will want it, to associate themselves with the myth you have created around your brand.  My daughter loves ‘Hello Kitty’ – I don’t know why.  As far as I can tell, the Hello Kitty brand started life as nothing more than a motif, appearing on a range of products.  Now, not just children, but adults too, want goods just because they have the face of a little white cat (with no mouth) on them.

The products are no better, no different (unless you include the motif) and certainly no different functionally, and definitely no cheaper.  There is little niche focus beyond, as far as I can tell, females.  Hello Kitty thrives in most cultures and at many age groups from 2 to forty, at least.

I think the source of Sanrio’s competitive advantage is nothing more than marketing.

Would I fall for such a ruse?

Of course not.  Unlike some grown ups, I would never have Hello Kitty nor any other character on my iPhone case…

‘Hold on Mike, did you say iPhone?’

iPhone certainly has no cost advantage and it now has many competing products that offer the same functionality.  And as a niche, iPhone users are pretty hard to define: old and young, across social and cultural spectra…

So how does marketing create competitive advantage?

It seems implausible that three sources of competitive advantage could be all there is.  Yet I have come to the conclusion that I haven’t yet found an exception.  Despite arguing that marketing is that exception, let me explain.

What does marketing do that creates such loyal followings for Hello Kitty and iPhone (and, indeed, for both – I saw someone with a Hello Kitty iPhone cover, which was the nudge for writing this blog)?

I think the great marketing that Sanrio and Apple create, builds a loyal following for their products.  Many people will identify themselves as iPhone users – in a way that others would not identify themselves as Wildfire or Galaxy users.  What great companies can do is use marketing and service to create a ‘tribe’ of people who are loyal to their brand – or to a part of their brand.

What this relatively new form of marketing is doing is building a niche focus that is defined by the products and services of the company.

So, Porter was right after all.  Now we need to look at this concept of ‘tribes’.  More next week.

Management Pocketbooks you might enjoy

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Dale Carnegie: The King of Self Help

Some book titles become clichés.  So it is with ‘How to Win Friends and Influence People’.  We use this as a turn of phrase from time to time – often without having read the book.

A Confession

I confess: I wrote my own book on influence, without reading it. And the most shameful part is that it had been on my shelf for several years.  I pulled it down this week to take a look.

Who was Dale Carnegie?

Dale Breckenridge CarnegieDale Carnegie came from Missouri and was the son of poor farmers.  After college, he tried a number of careers, including sales, acting and writing novels.  As a salesman, he was extraordinarily successful.

But real success began when he started giving night-school courses in public speaking at the YMCA schools in New York.  He was not paid, but instead was able to keep a portion of the admission fees.  Before long, he was earning a very handsome income.

He changed the spelling of his family name from Carnagey to Carnegie, to link him to the wholly related, highly successful business man, Andrew Carnegie and, when his talks became exceedingly popular , even hired and sold out Carnegie Hall.

His first book, a text about public speaking and influence was followed, in 1936 by the book that was to make his name and his fortune.

How to Win Friends and Influence People

In How to Win Friends and Influence People, Carnegie tells you how to do just that, in four parts.  It remains in print and the latest UK edition, at time of writing, is ranked 187 in Amazon’s UK list of all books.  The four parts give you:

  1. Three principles for handling people
  2. Six ways to make people like you
  3. Twelve principles for winning people over to your way of thinking
  4. Nine principles for how to be a leader

There is far too much to summarise here, so I will pick on his six ways to make people like you, as perhaps the most fundamental human skill.

Six ways to make people like you

Dale Carnegie: Six ways to make people like you

So here’s the deal

Robert Cialdini, in another Influence: The Psychology of Persuasion, describes ‘liking’ as one of the six ‘weapons’ of influence.  And being liked requires no magic.  Yet, just because it’s easy, it doesn’t mean we all do it.

I am off to chat in the kitchen while my wife watches Come Dine with Me and we cook supper.  On past form, at least one of the contestants will fail on at least three of the above.

For you though, treat Carnegie’s list as a simple model for how to be liked, and therefore, how to increase your influence.

Some Management Pocketbooks you may enjoy

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The Onion Model of Resistance

The Handling Resistance Pocketbook, by Mike ClaytonThe Onion Model of Resistance is at the heart of the Handling Resistance Pocketbook.  It is a model I developed initially to describe resistance to change.
I subsequently generalised it to cover handling:

  • resistance to ideas in a presentation
  • sales objections
  • resistance in a learning environment
  • resistance to engagement

 

Creating the Onion Model - Training Journal article by Mike Clayton

I recently had a couple of articles published by Training Journal, which I have put onto my Handling Resistance blog:

  1. Creating the Onion Model
  2. Resistance to Engagement

I hope you will enjoy them.

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Going round in circles: Problem Solving Simplicity

There are some business books I refer to again and again.  Often they are also (no coincidence) those that are recommended by many people I know as part of your essential business bookshelf.

Getting to YesFor general negotiating skills, I am yet to be persuaded that any book has overtaken ‘Getting to Yes’ by Roger Fisher and William Ury.  It is one of those books where ideas are densely packed and none are laboured.  So despite being a short book, it has more in it than many twice its size.

The lowest review on Amazon UK gives it 3 stars – saying there’s not much new in it.  A triumph for a book that is 30 years old and has therefore been imitated and borrowed from heavily over the years.  I am fairly sure it was Ury and Fisher who first introduced negotiators to the BATNA.

Not about Negotiation

However, I am not writing this Pocketblog about negotiation and you can learn more in Patrick Forsyth’s excellent Negotiator’s Pocketbook (one of my personal favourites).

Sitting among the many gems in Getting to Yes (at page 70 of my 1986 hardback edition) is the circle chart.  This is presented as a tool to help negotiators ‘invent options for mutual gain’.  I see it as one of the best generic problem solving tools – and also, by the way, as a pretty good model for the consulting process.

The Circle Chart

image

What a wonderfully simple model for problem solving this is.

  1. Problem
    We ask what is wrong and gather the facts
  2. Analysis
    We diagnose the problem, seeking to understand causation
  3. Approaches
    We generate multiple options to resolve the problem
  4. Action ideas
    We evaluate the options and develop plans

All things are connected…

‘It’s the circle of life, Simba’

The Circle Chart has always reminded me how simplicity and robustness come from a few great insights, and the model-maker’s skill is in presenting them in new and relevant ways.  In particular, this model is a close relative of another, designed for a very different purpose: Bernice McCarthy’s 4MAT method for instructional design.

Although the sequence is slightly different, the four questions that McCarthy argued that we need to answer are all here:

  1. Problem – ‘what?’
  2. Analysis – ‘why?’
  3. Approaches – ‘how?’
  4. Action ideas – ‘what if?’

So here’s the deal

The circle chart may not be the most sophisticated problem solving model available, but it covers all of the basis for me.  A great resource for managers, project teams, consultants and trainers.

Some Management Pocketbooks you might enjoy

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Conflict: As simple as AEIOU

Well, if you think the title means you can solve every conflict easily, you must be living in a different world from the rest of us!

Intractable Conflict

Indeed, one of the foremost books on conflict resolution, The Handbook of Conflict Resolution: Theory and Practice, even has a chapter on ‘Intractable Conflict’.  Intractable conflicts come in three flavours:

  1. Conflicts over irreconcilable moral differences
  2. High-stakes conflicts of distribution of resources
  3. Conflicts over relative power or place in a hierarchy

Day-to-day Conflict

So, I will set the moral, resource and power stakes a little lower and talk about simple workplace conflicts; like ‘who moved my chair?’ or ‘why do you never wash up your coffee mugs?’.

Being able to resolve daily conflicts like these is an important workplace skill, and one that is often overlooked in schools, colleges and training for job-starters.

How bad will it get?

Morton Deutsch Morton Deutsch is considered by many as the founder of our modern theory and practice of conflict resolution.  He wrote widely and The Resolution of Conflict is one of the most important books on the subject.

In it, Deutsch sets out seven factors that determine how well (constructively) or badly (destructively) the conflict will go:

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  1. The characteristics of the parties
    … their values, aspirations, intellectual and social resource, attitudes to conflict, and power relationships
  2. The prior relationship between them
    … including their attitudes, beliefs and expectations about each other, and the levels of trust
  3. The nature of the issue causing the conflict
    … its scope, flexibility, significance, expression
  4. The social environment of the conflict
    … the encouragements and deterrents, social norms, mediating agents
  5. The stakeholder to the conflict
    … their relationships to the parties and to each other, their own interests and characteristics
  6. The strategy and tactics employed by each party
    … their legitimacy or illegitimacy, the use of incentives such as promises of rewards or threats of punishment or coercion, openness and integrity of communication, commitment, what they appeal to
  7. The consequences of the conflict to each party
    … and also to other stakeholders: gains and losses, precedence established, short- and long-term effects, reputational impacts

The ICCCR

Deutsch founded the International Center for Cooperation and Conflict Resolution (ICCCR) at Teachers College, Columbia University, in 1986.  It is committed to developing knowledge and practice to promote constructive conflict resolution, effective cooperation, and social justice.

There, the former training director, Ellen Raider, developed a useful mnemonic device that has been used in training in workplaces and educational institutions.

AEIOU Conflict Management Chart - Ellen Raider

Students who are taught this mnemonic find it easier to share their needs and acknowledge other peoples’ needs and so work towards a solution.

Some Management Pocketbooks you might enjoy

The Resolving Conflict Pocketbook

The Teamworking Pocketbook

The Handling Resistance Pocketbook

The Discipline & Grievance Pocketbook

The Working Relationships Pocketbook

Learn More

Here is an hour-long interview with Deutsch and, if conflict really interests you, there are also interviews with other key thinkers in the field on the School for Conflict Analysis and Resolution (SCAR) website.

CODA

It seems Ellen Raider’s is not the only AEIOU model for conflict management.  A cursory wander around the web also unearthed:

  1. Acknowledge-Express-Identify-Outcome-Understanding
  2. Assume-Express-Identify-Outcome-Understanding
  3. Active Listening-Empathise-Intent-Options-Underscore
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Follow-up on Deming’s System of Profound Knowledge

If you enjoyed the post earlier this week, on W Edward Deming’s System of Profound Knowledge, then you may also enjoy these two short (under 3 mins) videos on YouTube, from the Institute for Healthcare Improvement.

These explain the need for and interpretation of  the four parts of Deming’s system:

  1. Appreciation for the system
  2. Knowledge about variation
  3. Theory of knowledge
  4. Psychology

Part 1 sets out the problem of cause and effect

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Part 2 gives an example of the
four parts of Deming’s System of Profound Knowledge

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